Showcase · One wedding
From brief to banquet.
The complete story of one wedding — from the first conversation to the last guest.
The venue
A historic Japanese garden.
A National Historic Landmark with strict preservation rules and an 11 PM hard cleanup deadline.
The Brief
Two months out
Date
April 25
Guests
150
Vendors
13
The hosts came to Dolan's and shared the vision in person — together we walked through every detail. Date. Venue. Guest count. Vendors. Menu. Dietary considerations. Brand colors. The things they were nervous about.
By the end of the conversation we had a one-page brief, a fixed delivery date, and a commitment: by event day, every detail would live in one place — and every stakeholder would see the same version.
The Build
Week of the event
Internal
Dashboard
Vendor
Coordination
Guest
Menu
From the brief we generated everything — the internal team dashboard, the password-gated vendor coordination page, and the public guest microsite accessed by QR.
All three drew from the same data. As the brief evolved, every surface updated in lockstep — no stakeholder ever saw a stale version.
The Day
2:00 PM → 11:00 PM
Nine hours, accounted for to the minute.
By the day of, every vendor had the same timeline open on their phone. The dashboard updated as things shifted. Below is what actually happened.
The Result
After the last guest
150
Guests
13
Vendors
3
Sites
0
Failures
Every guest fed. Every vendor aligned. Zero failures. No allergen incidents. Cleanup completed two minutes before the deadline. The venue's site manager asked who built the system.
The whole lamb · the centerpiece moment.